By Abby Clobridge
No matter if you're simply beginning to create a electronic repository or your establishment already has a fully-developed application, this e-book presents innovations for construction and conserving a high-use, cohesive, and fiscally-responsible repository with collections that exhibit your establishment. The ebook explains tips to strategically choose initiatives tied for your institution's targets, create procedures and workflows designed to help a fully-functioning software, and creatively make the most of current assets. the advantages of taking a holistic method of making a electronic repository software instead of focusing in basic terms on person collections are mentioned. Case reports and most sensible practices from a number of associations around out the author's useful suggestions.
- Focuses at the greater photo of repository paintings (creating a unified, cohesive software) but in addition contains feedback for successfully enforcing electronic initiatives of all shapes and sizes
- Focuses on doing extra with much less - innovations which are excellent for smaller associations or associations which are looking to be fiscally in charge in terms of development and maintaining electronic repository programs
- Includes ready-to-use templates, worksheets, workshop routines, and evaluation instruments written via the author
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Extra info for Building a Digital Repository Program with Limited Resources
Now, that same event could easily generate a few thousand digital images, possibly from several photographers. Managing digital images and video leads to the crux of the issue. Public relations and athletics departments are often extremely eager to have help managing the large quantity of objects they own. They need tools that allow them to easily manage their existing workflows, which are focused around supporting objects immediately after they are created – not necessarily systems that are designed to support the long-term lifecycle of digital objects.
Have a conversation about the digital repository program, some issues that you expect to arise in the future, and lay the groundwork for developing a working relationship with this person or the office. It is far easier to have an ally from this office when issues arise – and they inevitably will – if you have included him or her in conversations from the outset. Having support from the counsel’s office can be invaluable. Make this connection as soon as possible. Some typical issues: ■ developing a non-exclusive author agreement; ■ working with faculty on their rights as authors to obtain permission to deposit copies of their scholarship in the repository without violating copyright agreements; ■ reformatting issues; ■ drafting privacy permission statements; ■ answering questions about music overlays in videos – what’s fair use, classroom use, etc; 26 Strategic planning ■ helping to sort out who is responsible for objects in the repository if they accidentally include materials protected under copyright; ■ out-of-date university-wide copyright policy that needs to be revised.
Use these methods to gather quantitative and qualitative data and then analyze the results. Summarize the process, data, and analysis into a formal document that can be shared with others and will serve as a cornerstone for the strategic plan moving forward. Peer-to-peer user groups Invite faculty to a digital image users group meeting or a digital video users group meeting. Facilitate the discussion, but emphasize that the point is to get faculty talking to each other about their experiences. What are they doing with digital images (or video)?
Building a Digital Repository Program with Limited Resources by Abby Clobridge